The AI features you should probably turn off
Not because AI is dangerous, but because some settings were switched on for you and do something you would not have chosen.
Over the past year, AI features have arrived switched on by default across the software most Swiss companies already run. Most are harmless. Four are worth a deliberate decision, and the decision takes about twenty minutes in total.
This is not an argument against using AI. It is an argument against using it by accident.
One: meeting recording and transcription
Automatic transcription of internal meetings creates a written, searchable, permanent record of conversations that were previously spoken and forgotten. That record can be subpoenaed, leaked, or read by whoever has access to the folder.
Sometimes you want it. For a salary discussion or a difficult personnel conversation, you almost certainly do not. Check whether it is on by default, and decide per meeting type rather than once.
Two: « improve the product » on business accounts
Consumer terms and business terms differ here, but the setting sometimes carries over from a personal account a colleague upgraded. It is worth verifying rather than assuming, once, per tool.
Three: automatic email drafting with full mailbox access
A feature that reads your entire mailbox to suggest replies is useful and also means an assistant has read everything, including the messages from your lawyer. Decide whether that is acceptable in your business. In a law firm or a medical practice, it likely is not.
Four: agents with permission to act
The 21 July post covered this at length. The rule is unchanged: anything that can send, pay, book or delete needs a human confirmation step, no matter how reliable it appears in the demonstration.
How to do this efficiently
One afternoon, one person, one list of your main tools. Open the admin settings of each, look at what is on, write down what you changed and why.
That note is worth keeping. When someone asks in eighteen months why a setting is off, the answer « we decided this in August 2025, here is the reasoning » is considerably better than rediscovering the question.