From quote to paid invoice, prepared by the assistant.

Invoicing isn't typing anymore, it's reviewing.

Writing an invoice isn't the real problem at a Swiss SME. The problem is the loop afterwards: the invoice to the customer, the receipt at the bank, the match in the accounting system, the reminder if it doesn't arrive, the credit note if the customer disputes, the inventory return that follows. Five tools, three people responsible, half a day lost every week. That loop is exactly where a preparing AI steps in.

20 employees, 60 invoices per month, how much time you save.

An average Swiss SME with 20 employees and 60 outgoing invoices per month traditionally spends around 12 hours a month on invoicing, reconciliation and dunning, spread across three people. With the assistant that drops to around 3 hours, because the main work (creation, dispatch, reconciliation, dunning suggestion) is already done by the time a human first looks. That's 108 hours a year, at an average Swiss hourly rate of CHF 50 that's recovered capacity of roughly CHF 5'400 per year, in invoicing alone. On top of that comes the truly valuable effect: dunning runs without forgetting, DSO drops, liquidity improves.

Which companies this pays off for.

This is built for Swiss SMEs that invoice regularly and have to keep track between quote, order and incoming payment: trades and construction, technical services, consulting, distribution that needs explaining. Typically a few dozen outgoing invoices a month, recurring customers with their own payment terms, and a fiduciary who closes the books.

It works hardest where the same line item is typed more than once: once in the quote, once in the invoice, once in the books. The longer that chain is and the more hands it passes through, the more it carries that the customer, the line items and the UID are captured once and then travel with the document.

What managing directors and accounting ask first.

We write invoices in Word today and our fiduciary does the bookkeeping. What changes?

The invoice is built from the same details that are already in the quote, instead of being typed a second time. For the fiduciary the direction changes: they receive documents that already carry the customer, the line items and the VAT rate, rather than a pile at the end of the month. Anyone paying a flat fee for data entry today shifts that part of the mandate.

Is the QR-Rechnung really standard-compliant?

The QR section is generated to the SIX standard: QR-IBAN, structured reference, amount, currency and recipient details in the Swiss QR Code. The reference is the same one that comes back with the incoming payment, so the match lands later without anyone searching. It is checked before dispatch, not only once a payment cannot be allocated.

How does dunning run, and do I stay in control of it?

In three stages: first reminder, second notice, final demand, with cut-off dates you set per customer. The run is prepared on its own, it goes out only once you approve it — a long customer relationship tolerates a different deadline than a first-time buyer, and that decision stays with you. Every stage is in the document's history with its date.

What happens with a credit note?

The credit note is built from the invoice, with the same line items and the same reference. If it concerns goods, inventory is corrected in the same step instead of in a second entry. You check and approve; both the credit note and the stock correction then hang on the original document.

Where is our invoice data, and what about the revFADP?

Your data is hosted in Switzerland. Before anything is sent to an external AI model, our Sensitive Data Guard masks or blocks personal, contract and financial data, only the released, non-identifying content is forwarded, under no-training agreements. Requests for access and erasure under the revFADP can be evidenced through the audit chain, with person and timestamp.

We run two brands under one company. Does that work?

Yes, through business profiles: its own logo, its own sender, its own invoice texts and its own number range per profile. Customers see the brand they deal with. The books stay consolidated, because the documents from all profiles land in the same chain.

How is VAT handled?

Per line item at the applicable rate, 8.1 %, 3.8 % or 2.6 %, and shown separately on the invoice. Export services and services to recipients abroad are flagged accordingly. The VAT return builds on the same line items instead of being derived backwards from totals at the end of the quarter.

What does the fiduciary say about audit compliance?

Every invoice, every reminder and every credit note is chained to the preceding entry, so that a later change would become visible in the chain. Each document carries the person and the timestamp. That is the form retention under GeBüV calls for, and it sits with the document itself, not in a separate log.