Hegyon books incoming goods, runs stock by FIFO or weighted average, suggests reorders and prepares the inventory count, you give the green light. Swiss inventory, without spreadsheets.
One item comes in, another goes out, a third is returned. Every movement has to land in inventory, in the accounting system, in the valuation, and at year-end in the inventory value on the balance sheet. With 500 articles across three locations the result is usually a spreadsheet that doesn't quite reconcile, and an annual count that ties up two people for three days in the week before New Year. Where inventory and accounting drift apart, that's where corrections, and GeBüV questions, begin.
Behind the simple stock figure sits a full inventory engine with Swiss balance-sheet requirements, these five points are the foundation.
An average Swiss SME with 500 articles across three locations traditionally spends around 10 hours a month on stock maintenance, corrections, reorders and reconciliation against accounting, plus around 50 hours for the annual count, split across two people. With the assistant the monthly load drops to around 2 hours, because movements post automatically and reorder suggestions are already prepared. The annual count drops to around 12 hours, because it runs mobile via barcode with a variance list. That's 134 hours a year, at a Swiss hourly rate of CHF 50 that's recovered capacity of CHF 6'700 per year. The most valuable effect: no more surprises at the fiduciary when the inventory value hits the balance sheet.
This is built for Swiss SMEs that physically handle goods: distribution with products that need explaining, trades with a store of materials and spare parts, small-scale manufacturing, technical services with service vehicles as mobile warehouses. Typically a few hundred to a few thousand articles, one to five locations, and a fiduciary who wants to see a defensible stock value at year-end. Anyone running one Excel file per site today and adding them up at month-end is the typical case.
It fits best where a manageable range of articles moves every day: trades with material on the truck, technical service with spare parts, distribution with a few hundred items. What decides there is not the depth of the system, but whether the number still holds on Friday afternoon.
You export your articles as a CSV, from Excel, the till or your current system: description, unit, cost price, quantity per location, and article number and barcode where you have them. hegyon maps the columns, assigns the missing article numbers and shows you, before the import, what it believes to be the same article under two spellings. Nothing is merged automatically. The opening quantities post as an opening entry on a cut-off date that you set, so that every later movement has a beginning.
What follows is little: no labelling campaign before you start, no bin-location coding, no project stretching over a quarter. It makes sense to begin with the articles that generate revenue or go out regularly, and to pick up the rest at the first count. And whatever you do not need to bring along, you leave behind: dead records that have not moved in years, and the grown formula world of the old spreadsheet whose logic nobody can explain any more.
Talk, report, inform — without anyone keeping three programs open.
Inbox, appointments, documents, notes: the working day, not the toolbox.
From the first contact to the signed contract, in one unbroken chain.
What carries the business: orders, stock, assets, projects, tickets.
What the company knows stays findable — even when someone leaves.
Eighteen modules, one surface, one login. Not a patchwork of tools that know nothing about each other.
We'll show you current stock with movements, an automatic reorder suggestion from minimum levels, and a mobile count that captures 100 articles in ten minutes. No contract, no preparation.