Hegyon captures supplier invoices, checks VAT and account, routes the approval and prepares the payment run, you see everything, you approve. Swiss purchasing, without double entry.
A supplier invoice arrives. Three questions appear immediately: who ordered this? Which account does it post to? Who's allowed to approve it? Then it has to enter the accounting system, then the e-banking as a Pain.001 file, later to be matched again on the CAMT.053 statement. At 80 invoices a month that's 16 hours fast, almost always in the hands of one person. And that's exactly where the errors arise that someone pays for at the fiduciary in April.
Behind the simple capture sits the full Swiss AP machinery, these five points are the foundation, not an add-on.
An average Swiss SME with 20 employees captures and pays around 80 supplier invoices per month. Capture, GL-coding debate, approval loop, Pain.001 generation and CAMT.053 reconciliation traditionally consume around 16 hours a month, usually bundled on one person, with peaks at month-end. With the assistant that drops to around 4 hours, because recognition, coding and approval routing are already prepared when the bookkeeper first looks. That's 144 hours a year, at a Swiss hourly rate of CHF 50 that's recovered capacity of CHF 7'200 per year, in AP alone. Plus you avoid double payments, missed discounts and wrong VAT postings, the part that's actually expensive.
It is built for Swiss businesses with ten to a hundred employees where supplier invoices arrive reliably every month and more than one person decides on them: construction and trades with subcontractors, manufacturing and distribution with goods receipts, technical services with project costs. Typically a part-time bookkeeper, a fiduciary for the year-end close, and payments through Swiss e-banking.
It works hardest where several people approve and someone has to keep an eye on due dates. The more documents pass through in a month and the more hands are on them, the more clearly an unbroken chain of capture, approval and payment run pays off — because every step happens where the document already is.
You set up a mailbox for incoming invoices and forward it to hegyon; whatever lands there is read instead of retyped. Supplier master data comes as a CSV out of your current accounting, and so does the chart of accounts, either the SME standard chart or your own. Open items are taken over with balance and due date as at the cut-off date, not retroactively. You map the approval rules the way they are actually practised today: who signs up to which amount, and who signs after that.
After that the first month runs in parallel, if you want it to: the same invoices once the usual way, once in hegyon, until the coding suggestions carry your handwriting. What you do not have to bring along is the paper circulation with its approval stamp, the Excel list of pending approvals and the folder of scanned documents for the fiduciary — the fiduciary sees the document where the posting is.
Talk, report, inform — without anyone keeping three programs open.
Inbox, appointments, documents, notes: the working day, not the toolbox.
From the first contact to the signed contract, in one unbroken chain.
What carries the business: orders, stock, assets, projects, tickets.
What the company knows stays findable — even when someone leaves.
Eighteen modules, one surface, one login. Not a patchwork of tools that know nothing about each other.
We'll show you a PDF invoice coded correctly in seconds, a payment run ready for Pain.001 export, and how CAMT.053 reconciliation runs without manual clicking. No contract, no preparation.